What this office keeps, and for how long

What this site does

It is a set of files served as they are written. It sets no cookies. It has no analytics, no tag manager, no pixel, no advertising script and no third-party embed. There is no form on it that submits anywhere, and no comment field, so nothing you type on these pages travels to this office or anywhere else. Nothing is written to the browser's storage, so closing the tab leaves nothing behind.

There is exactly one request to a third party, and it is worth naming: the browser fetches a stylesheet for the two typefaces used here from Google's font service, and the font files themselves from the same provider. That request is made by the browser, carries no identifier from this office, and is the only reason any address other than this one appears in a network log. Nothing else on this page is loaded from elsewhere — the drawings are inline and there are no images.

The two tools on the board

The planner and the void counter run entirely in the browser. They read the boxes you fill in, do arithmetic on the dates, and write the answer onto the page; nothing is sent, stored or remembered, and reloading clears them. The working is printed beside each answer deliberately, so the result can be checked against a calendar rather than trusted.

They are a guide and nothing more. A notice period is set by the tenancy and by law, and a date produced by arithmetic on this page is not advice about either.

What a property file holds

One file per interest. In it: the register entries and the lease, the report on title, the tenancy agreements in the order they were made, the deposit's scheme reference and the prescribed information as served, the inventory and the schedules of condition with their photographs, the certificates, the repair log entries for that property, the meter readings, the key register reference, and the correspondence that decided something.

What is not in it: anything about an occupier beyond what the tenancy and the statutory checks require, and nothing at all about anyone who enquired and did not take a tenancy, beyond the enquiry itself for as long as it is live.

How long each thing is kept

Tenancy papers

The agreement, the inventory, the schedules of condition, the check-out report and the deposit statement: six years after the tenancy ends. That period is chosen because six years is the limitation period for a claim on a simple contract in England and Wales, and a file that is destroyed inside it cannot answer a claim brought within it.

Deposit records

Kept for the same period as the tenancy papers they belong to, including the scheme reference and the evidence of service of the prescribed information.

Right-to-rent records

Kept for as long as the statutory scheme requires a landlord to keep them, and destroyed at the end of that period rather than left on the file.

Certificates

Each certificate is kept until the second report of its own kind has replaced it, so that a sequence can be shown rather than a snapshot.

Repair log

Kept with the property file for as long as the interest is held, because a repair history is about the building and outlives any one tenancy.

Email correspondence

Kept while the matter is live, then filed with the tenancy if it decided something and deleted if it did not. The whole mailbox is reviewed once a year, in December, against this rule.

Sale and purchase papers

Kept for as long as the company has an interest to account for, and the completion papers kept afterwards as the record of what was bought and sold.

Asking for a copy, or a correction

Write to landlords@janandbakht.life and say which property, which document and, if you can, roughly when it was made — a document is found by its date far faster than by its description. If something on a file is wrong, say what it should say and how you know; a correction is made as an addition with its own date, and the original stays where it was, because a file that has been quietly rewritten is no longer evidence of anything.

Replies go to the address the request came from, or to the address already on the file where the request concerns a tenancy.

What this site is not

It is not legal advice, and no page here should be relied on in place of it. It is not an offer or an invitation to treat: nothing on it is a property for sale or to let, and no interest is described or priced anywhere on it. The registered particulars in the footer of every page — the company name, its number, its D-U-N-S number, its registered office, its jurisdiction, its incorporation date and its SIC codes — are the only facts published here about the company, and they are published because they are on the public record.